Best practice guidance: library skills videos

Microsoft Stream (on Sharepoint) is part of the Office 365 suite and enables you to:

• Host and share any videos stored in your OneDrive or on Sharepoint: Create a shareable link or generate embed code to embed in Moodle or other platforms. Note: Embed code from videos on your OneDrive / Stream for Sharepoint can only be viewed by the UCL community.
• Add and download captions for any videos.

Note: Storing videos on OneDrive will have an impact on your OneDrive storage quota. To check your quota from within OneDrive, select the 'Settings' cog in the top right hand corner, click on 'OneDrive settings', 'More settings' and then 'Storage metrics'. Your quota is shown in the top right hand corner.

Note: Microsoft Stream (Classic) is no longer available.

To host your video in OneDrive / Stream (on Sharepoint), simply save it to your OneDrive.

To share a link to your video:

You can share a link to your video that is stored in OneDrive / Stream on Sharepoint with select individuals, anyone in UCL or anyone with the link.

• In OneDrive, click on the filename of the video to open it in Stream (on Sharepoint).
• Click on the Share button in the top right hand corner of the screen and select Share.
• Click on the Link settings button (cog icon) in the pop-up that appears.
• Select who you wish to be able to view the video - 'Anyone', 'People in University College London', or select people within or outside of UCL.
• Select whether you want them to be able to edit, view or view but not download the video.
• Click Apply. The link is then copied.

To see links you have created with related permissions:

• Click on the Share button in the top right hand corner of the screen and select Manage access.
• Click on the Links tab. From here you can copy the links to use or send again.

To embed your video:

Note: UCL has OneDrive for Business / Education, which allows you to embed videos but only so they are viewable by the UCL community. If you want the content to be publicly available, use a link instead or consider hosting your video on UCL Mediacentral. 

• In OneDrive, click on the filename of the video to open it in Stream (on Sharepoint).
• Click on the drop-down arrow to the right of the Share button in the top right hand corner of the screen and select Embed code.
• Select the player size and other settings and then click on Copy embed code.

To generate automated captions for a video:

• Sign in to OneDrive.
• Navigate to the location to which you wish to upload your video to your OneDrive and drag and drop the file to that location.
• Click on the video name so it opens in Stream (on Sharepoint)
• To the right of the screen, click on Video settings. 
• Where it says 'Transcript and captions' toggle the slider button to 'On', then click on Generate English. It may take time for the captions to generate, so come back later.

Once complete you can edit the transcript within Stream (on Sharepoint) or you can download it, edit it in Notepad, and reupload it:

• Under 'Transcript', click on 'Download' and then select Download as .vtt
• Once downloaded, open the .vtt file in Notepad, edit it as necessary and save it.
• Return to your video in Stream on Sharepoint and click on Video settings, and then Transcript and captions and click on Upload and upload your edited captions file.

Alternatively you can then upload your video and the edited captions file to UCL MediaCentral to host the video