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Guide to using EndNote reference management software

EndNote Web

EndNote Web (or EndNote Online) is a web-based version of the EndNote application. You can use it to collect references anywhere you are logged on to the Internet. A new version of EndNote Web is available exclusively to EndNote 21 Desktop users. Other EndNote users can use the EndNote Online Classic version. EndNote 21 users can also continue to use EndNote Online Classic if preferred, or to access features only available in the classic interface.

If you have personal or institutional access to EndNote Desktop, your online account can be synchronised to your desktop account. If not, a free basic version of EndNote Web is available to everybody. This means that your references will still be available to you if you leave UCL.

To access EndNote Web for the first time, you need to create an account. If you already have a Web of Science account, you should use the same login details.

Once registered you can log on directly to EndNote Web:

Once you leave UCL, you will retain the full version of EndNote Web for 3 years after you first synchronised it with EndNote 21 Desktop, and you will retain the full version of EndNote Online Classic for 12 months after you last synchronised it with EndNote Desktop, after which it will revert to EndNote Basic. You will not lose any references.

To check which version of EndNote Online Classic you are using, go to the Options menu, then Subscription.

The instructions in this guide refer to EndNote Web, the new version accessible via the UCL institutional licence when you synchronise your EndNote 21 Desktop library. For instructions on using EndNote Online Classic, please refer to our guide to EndNote 20.

Setting up an EndNote Web / EndNote Online account:

Setting up an EndNote Web account: UCL students and staff

If you register for an Endnote Web account from Endnote 21 Desktop at UCL, you can access the full online version.

  • From within EndNote 21 Desktop, click on Library and then Sync.
  • Follow the instructions to sign up for an account for the Web version, or log in with your existing EndNote Online Classic login details, if you already have an account.

Setting up an EndNote Web account: Great Ormond Street Hospital (GOSH) NHS staff

If you register for an Endnote Web account from Endnote Desktop on a GOSH computer you can access the full online version.

  • From within EndNote Desktop, click on Library and then Sync.
  • Follow the instructions to sign up for an account for the online version.

Setting up an EndNote Online Classic account: other library members, e.g. other NHS staff

It is best to create your EndNote Online Classic account whilst using a UCL Explore Access Point computer in the library, in order to get an enhanced version.

  • Open the database Web of Science.
  • Click on EndNote then click on the Register link on the left.

You can use Endnote Online Classic from a non-UCL computer for up to twelve months, after which you should log on at a UCL computer to have the twelve month roaming access re-set.