EndNote

EndNote 21 Desktop provides unlimited storage space for full text and file attachments.

• Finding full text
• Finding full text for UCL-subscribed journals
• Why hasn't EndNote found the full text?
• Attaching a file to a record
• Viewing and annotating PDF files

EndNote can search for full text documents for records in your library and add them to the relevant record as an attachment. 

To search for free full text online for references in your library:

• Highlight reference(s).
• Go to the References menu, select Find full text and then Find full text, or click on the Find Full Text icon on the toolbar.
• The Find full text Group in the left pane indicates whether the full text has been found. If the PDF is found it will be attached.
• If EndNote has found the URL associated with the record, e.g. the publisher’s website, this is inserted in the URL field.

If you are working off campus and are not connected to the university network then it is possible to connect to UCL's VPN to increase the number of full text PDFs retrieved. This helps to retrieve full text PDFs from UCL's subscription e-journal content.

Follow ISD's UCL Virtual Private Network connection guide for information on how to connect. Once you are connected, follow the steps above to search for fulltext articles. 

You can set your EndNote preferences to search for the full text of items to which you have access via UCL subscriptions:

• If you are using a Windows computer, go to the Edit menu, and then select Preferences. If you are using a Mac computer, go to EndNote 21 and click on Settings.
• Select Find Full Text.
• Ensure the OpenURL checkbox is checked.
• Set the OpenURL path to https://ucl.alma.exlibrisgroup.com/view/uresolver/44UCL_INST/openurl 
• Set the Authenticate with URL to http://libproxy.ucl.ac.uk/login
• When you execute Find Full Text on a set of records in your EndNote library, EndNote will ask you to log in with your UCL username and password and then try to connect to the publisher of the article and bring back a PDF, or a link to the full text. The mechanism for this differs from publisher to publisher, so it may not retrieve the full text even where UCL subscribes to the content.

Note: If you are accessing EndNote on the UCL network or VPN, you will not need to enter your UCL userid and password when you click on 'Authenticate' but instead will be presented with a list of databases; click Continue to move past this window.

Not all full text articles will be found using the Find Full Text function. It does not work for every publisher and can be inconsistent, so it may not retrieve the full text even where UCL subscribes to the content.

Some people have experienced temporary variations in the number of full text documents found. It can be worth repeating the Find Full Text search again for unfound articles as this can sometimes increase the number retrieved. 

If EndNote does not find the full text document then you can find other ways to retrieve the full text such as through EndNote Click or by searching Explore. You can then attach the file to the EndNote record.

If the Find Full Text tool doesn't seem to be working at all, make sure that when you first open the EndNote programme, you allow internet access if any pop-up window appears, e.g. from your internet security software.

To attach a file, such as a PDF, to a record:

• Double click on the reference to open the details panel and make sure the Summary tab is selected.
• Click on the Attach File button, or go to the References menu and select File attachments and then Attach File.
• Browse to locate the file on your computer. Ensure that the box Copy this file to the default file attachment folder and create a relative link is ticked. This means that the file will be available when looking at EndNote Online.
• Click on Open.

Where a reference has a file attached, a paperclip icon appears next to the record in the central pane.

Where a reference has a PDF file attached, you can view and annotate it from within EndNote.

• Select a reference that has a file attached.
• In the right hand pane you will see a PDF tab. Click on this tab for a preview of the PDF.
• Click on the Open this PDF in a separate window icon (arrow pointing out of a square) adjacent to the PDF tab header to open and work with the PDF in a new window.
• Icons at the top of the new window allow you to search, mark up, navigate, zoom and rotate the file.
• Click on the markup/annotation icon for further options. You may add a Sticky Note, to annotate the document, Highlight Text and Underline Text. To remove sticky notes, right click on the sticky note icon in the PDF, and select Delete Annotation. Sticky Note comments are searchable using the Any Field + PDF with notes and PDF Notes options from the Field list when you search your EndNote library.
• If you have shared your EndNote Desktop Library with colleagues, they will be able to see attachments along with annotations.

You can also open attached files in their default programme, such as Adobe Acrobat for PDFs:

• Right click anywhere on the preview of your PDF and select Open with Adobe Acrobat Reader.

This short video (1 min 21) from Clarivate demonstrates how to find and attach full text of references if available. There is no audio. The video is in EndNote 20, but the process is the same in EndNote 21.

This short video (47 secs) by Clarivate demonstrates how to add file attachments to an EndNote record. There is no audio. The video is in EndNote 20, but the process is the same in EndNote 21.

This short video (1 min 17 secs) by Clarivate demonstrates how to annotate PDFs. The video is in EndNote 20, but the process is the same in EndNote 21.