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Guide to using Mendeley reference management and social citation sharing software

Sharing references: Mendeley groups

Web-based reference management software means researchers can easily share libraries for a joint project. This is usually achieved by setting up a group within the program and then inviting colleagues to join.

Mendeley used to allow reference sharing in 'public groups', but these have been discontinued and you can now only create private groups.

Groups allow you to share full text PDFs and notes, with up to 25 collaborators. You can create up to five groups, but there is no limit to the number of groups any Mendeley user may join. Groups are invitation only; you invite members to join, via their email addresses.

To create a group in Mendeley Reference Manager:

  • Under GROUPS in the left-hand pane, click on New Group.
  • Give your group a name
  • Right-click the group, and then click on Manage Group
  • A 'Preferences' panel appears, in which you can invite people (up to 25) to your group using their email addresses.
  • Within the Preferences panel, click on Groups to see all group preferences; to amend other group memberships, etc.

To delete /rename a group:

  • Right-click the group, and select either Delete group or Rename group