Information for attendees
This should include any information, links or files that attendees might need to have prior to the live session and joining instructions for that platform.
- Giving too much information means it is likely to be ignored. The most important points should be made prominent.
- Joining instructions are included on our library skills pages, so you could send a link to these.
- If you intend to record the session, you may like to alert attendees to this in advance, and provide information on how to join as an anonymous guest. As a matter of course we do not record sessions as part of our scheduled programme of sessions.
- UCL policy is that lecture materials are shared 48 hours in advance, so depending on the nature of your session this may be a requirement for sessions delivered for academic programmes. We do not as a rule share our session materials in advance of sessions as part of our scheduled programme, which are workshops rather than lectures. See Making lecture materials available in advance.
- If you have pre-course work you should send it with enough time for attendees to do the work.
- Information and files can be sent automatically from LibCal as an email, or as a file attachment. LibCal does not keep a record of emails sent,. You can cc yourself but this will not show you which students received that same message.
- Timing: When sending pre-course information consider timing carefully. They may need time to read or act on pre-course advice, but people might also book on a course at the last minute.
Information from attendees
A pre-course survey or form could be used to gather information about your attendees such as:
- Technical information:
- Any accessibility requirements;
- If they have a UCL login;
- What device / operating system / browser they will be using.
- Knowledge or experience of the topic being covered.
- Any questions they may like addressed in the session.
We recommend the use of Microsoft Forms to carry out a pre-course survey. Alternatively you could do a poll at the start of the session.
Communicating with co-facilitator
It is strongly recommended you have a colleague co-facilitate your session. You should agree in advance:
- Who will be responsible for what.
- How you will manage chat and Q&A.
- What you will do in case of one of you losing connection.
- If there are any particular areas you would like to reflect on after the event.