Library Skills: synchronous (live and face to face) training guide

We must record attendance figures for statistical reporting. From January 2025, please record individual attendance for all face to face sessions.

• MS Teams: The meeting organiser can download the attendance report from the chat after the session has ended.
• Zoom: The host can obtain the unique attendance from the Reports in Zoom. See Reports and attendance figures. If you will not be able to access Zoom reports, trainers should note the peak number of people attending their session.
• Face to face sessions: Print out an attendance sheet using registered names from LibCal and ask attendees to sign. If people attend who had not registered, or registered after you printed out the sign-in sheet, ask them to print and sign their name and write their email address at the bottom of the sheet. 

For all sessions: Enter the total attendance figure in the ‘actual attendance’ field in LibCal. This can be found by clicking once on the event in the Library Skills Training calendar (administration side). A pop up box will be displayed. Enter the number into actual attendance and save (note that this field won’t be visible until after the event has ended).

From January 2025 we ask trainers to record individual attendance for face to face sessions. This is information required by the Doctoral Skills Development Programme, and also helps us establish patterns or trends relating to demographics for attendance as opposed to registration. It is not practically possible for us to do this for online sessions, but for face to face sessions we ask attendees to sign a register so this should be possible.

To mark attendance in LibCal, see the Recording attendance after the event section in the Managing events in LibCal guidance for trainers document on the Library Skills MS Team site.