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Guide to using Zotero reference management software

Editing citations

The Zotero MS Word plugin generates code, that is hidden in your Word document, and enables Zotero to communicate with Word.

If you click on an in-text citation or on your bibliography, the background will go grey, this indicates that code is present.

Warning! Do not type over any part of your document which is greyed as this disrupts the coding in Word.

In some situations you may want to edit a citation you’ve already added, either to correct a reference or to add more detail, such as a specific page number.

To edit a citation:

  • Click on an existing citation, the citation will be highlighted in grey once you click on it.
  • Then click on the Add/Edit Citations button.

Zotero 6 Word plugin

  • The Add/Edit Citation window will open with the selected reference is highlighted.
  • On the bottom right of window you will see the box to add the Page number, for example, click on the little down arrow to see the whole list of options.
  • Other options include: Chapter, Issue or Paragraph.
  • Tick the Suppress Author box if you want to remove the author from your citation. 
  • Click OK to return to your document and save your changes.

Edit citations dialog box screenshot

If you want to add additional text such as 'quoted in' or delete the author's name if you have used it in the sentence e.g. 'Meloni states...' follow the instructions below:

screenshot of the editor in Zotero

  • Select the Show Editor option on the bottom left-hand side of the window,
  • Add or Delete the text you want. In the example, the author's name is deleted.
  • Click OK.
  • It will now appear as 'As Meloni states, .... (2016, p.71) in your document.