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Guide to using Zotero reference management software

Inserting citations from within Word

First make sure you have removed any duplicates from your library before you begin to cite references in your Word document. This is important to avoid any errors in your bibliography.

  • Open the Word document that you wish to work in.
  • Click on the Zotero tab. You should see the Zotero Plugin. 

Zotero 6 Word plugin

  • Place your cursor where you want your citation to appear in your Word document and click on Add/Edit Citation.

  • The first time, you might see a Document Preferences dialogue box. This will give you the option to select the citation style you want.  

Referencing style preferences dialogue box

After you have made your selection, the Citation dialog box will appear. 

  • Type a few letters of the reference you want to find, for example, the surname of the author or a title. You will see a list of references. 
  • Click on the one you want to add and then press the Enter key on your keyboard

Citations dialogue box

Add multiple sources to citations.

Via the Citation dialog box you can insert multiple citations:. 

  • On the bottom left corner of the Citation dialog box you will see a Mutliple Sources... button click on it an new panel will open to the right of your list of references.

how to add multiple citations

  • Select the sources you want to add and use the little green arrows to move them to the side panel, or up and down the list.
  • When you have selected the sources you want to add to your citation, click ok.

how to add muliple souces to citations 

Working on shared documents

If you are working on a project or on a shared document with a group of colleagues, you can create a Zotero Group Library which you can use share references. 

When you insert citations into your Word document, you can choose to search references in a particular group by selecting that group from the Add/Edit Citations dialogue box and then then by selecting references from those in the group. 

Add, edit group citations word screenshot