Library Skills training online

All live online and face-to-face events which are part of the LibrarySkills@UCL scheduled programme of training sessions (advertised and managed in LIbCal) use the LibrarySkills@UCL training session feedback survey. A custom URL is generated for each event, with the session title and date pre-filled.

To create your live session survey:

• After logging in to LibWizard, go to Surveys and select the LibrarySkills@UCL folder.
• Select LibrarySkills@UCL training session feedback survey.
• Go to Settings in the top right-hand corner, select Pre-Filled Survey via URL from the sections on the left.
• Make sure Active is selected at the top of the survey, if it is not toggle the switch from inactive to active.
• Now you will see the survey questions. Complete the fields for Live session name free text and enter the date in the Date and time field (N.B. this is DD/MM/YYYY).
• When complete, select the Generate custom URL string button at the bottom.
• You can ignore the warning to click save to activate the the pre-filled via URL function, just make sure Active is selected.
• Copy and paste the custom URL to a safe location where you will be able to retrieve it
• Use a URL shortener such as tinyurl or bit.ly to create a short URL from your custom URL. (A free account with tinyurl enables you to customise your link, which is particularly helpful for face to face sessions where a more memorable end to the URL can be helpful).

Store the short URL in a safe location where you and your co-trainers will be able to retrieve it, e.g. the Schedule Master sheet on Teams. LibWizard will not retain your custom URL.

You can try your URL out by pasting it into a new tab. Click through to see the questions you have pre-filled already populated.

If you would like to see more detailed instructions refer to the Springshare help guide.

If you lose or forget your custom URL string, you can create a replacement by completing the steps above again.

To view feedback for your session as part of the Scheduled Programme:

• After logging in to LibWizard, go to Surveys and select the LibrarySkills@UCL folder.
• Select LibrarySkills@UCL training session feedback survey.
• Click on the View Reports button in the top right of the screen.
• You can use the quick search box at the top of the list of submissions to search for a word from the title of your session, but if the session is one we run frequently it is better to also search for the date of the session using the Advanced filters:
  • Click on Advanced filters.
  • With 'Live session name free text' and 'contains' selected, type distinctive word(s) from the title of your session in the search box and click on Add filter. 
  • Select 'Date and time' and '=' (equals) from the drop-down menus and use the calendar button to select the date you delivered your session. Then click on Add filter. The displayed results now include only responses relating to your particular session of choice.
• You can export the responses into Excel by clicking on the Export CSV button.

For synchronous sessions, you are likely to get a far higher response rate by providing a link to the survey at the end of the live session and allowing time for the students to complete it at that moment.

See our Checklist for encouraging feedback form completion.

When sharing a link in a session, use a URL shortener such as tinyurl or bit.ly to create a short URL and share a QR code to the custom URL to make it easy for attendees to scan and complete the form on their phone. QR code monkey is a useful site for generating free QR codes.

Tip: If you set up a free account in tinyurl, you can specify the ending of the URL to make it easier to recall. E.g. you might want to use a word from the title of the session and the date, such as endnote-16Jan23.

When providing a link to the survey on a web page or document, embed the URL behind meaningful text as per best practice for accessibility.